A.    Keeping of Records. In accordance with 65 ILCS 5/3-11-25, the city clerk shall preserve all warrants returned to him and shall keep his books and accounts in the manner prescribed by the city council. All of the city clerk’ s warrants, books and vouchers, and all papers pertaining to his office, may be examined at any time by the mayor or any member or committee of the city council.

    B.    Collection and Remittance of Funds. In accordance with 65 ILCS 5/3-11-25, the city clerk shall pay over to the city treasurer weekly (or more often if required by the city council) all money collected by him from any source whatsoever, taking the city treasurer’ s receipt therefore.

    C.    Monthly Reports. In accordance with 65 ILCS 5/3-11-26, monthly the city clerk shall make a written report to the city council of all money collected by him, the account whereon collected, or any other official matters the city council shall require.

    D.    Annual Report. In accordance with 65 ILCS 5/3-11-26, between the first and the tenth of April of each year, the city clerk shall file with the city council a statement of:

    1.    All the money collected by him during the year;

    2.    The particular warrant, special assessment or account on which collected;

    3.    The balance of money uncollected on all warrants in his possession; and

    4.    The balance remaining uncollected at the time of the return on all warrants during the preceding fiscal year.

    The city clerk shall publish the statement regarding the same in a newspaper published in the city as required by the statute aforesaid.

    E.    Prompt Remittance of Funds. In accordance with 65 ILCS 5/3-11-27, the city clerk is prohibited from keeping the city’ s money in his possession, or in the possession of any other person for his use, beyond the time prescribed for payment to the city treasurer. Any violation of this provision shall subject the city clerk to removal from office pursuant to 65 ILCS 3.1-55-15.

    F.    Special Assessments. In accordance with 65 ILCS 5/9-2-79 and 65 ILCS 5/9-2-85, the city clerk shall publish special assessment notices and make returns of delinquent special assessments, where applicable, as required by the aforementioned statutes.

    In addition to the statutory duties described above, the city clerk shall be responsible for issuing city vehicle licenses, vending machine licenses, business licenses, liquor licenses authorized by the mayor (as the local liquor control commissioner), and shall receive fees due to the city for such licenses and permits as well as fees and charges due for any other city service for which payment of filing fees or other city charges are required (including but not limited to: payment for water and sewer services, filing fees for applications for zoning bulk area variances, zoning special use permits and annexations and publications of notices required for hearings on applications filed). The city clerk shall be custodian of the city files and records relating to his office, which shall be maintained in an orderly fashion and available for inspection during business hours. (Ord. 1502 § 3, 1996)